In this article, you will find a Student Internship Email Sample that you can use as a starting point for your own internship application emails. Feel free to edit the samples provided to fit your specific situation and needs.
The Best Structure for a Student Internship Email Sample
Applying for internships can be a daunting task, especially if you’re not sure how to write an effective email. However, by following a few simple tips and using an effective email structure, you can increase your chances of landing your dream internship.
1. Engaging Subject Line
Your subject line should be concise, informative, and attention-grabbing. It should immediately capture the reader’s attention and make them want to open your email. For example, you could use a subject line like “Passionate and Driven Student Seeking Internship at [Company Name]” or “Skilled and Dedicated Student Eager to Contribute to [Company Name]’s Team.”
2. Formal Greeting
Start your email with a formal greeting, such as “Dear Hiring Manager” or “Dear [Hiring Manager’s Name].” Personalizing the greeting shows that you’ve taken the time to research the company and that you’re genuinely interested in the opportunity. If you don’t know the hiring manager’s name, you can check the company’s website or LinkedIn page.
3. Engaging Introduction
The first sentence of your email is crucial, as it will determine whether the hiring manager continues reading. Use this opportunity to introduce yourself and highlight your key qualifications. For example, you could say something like “I am a highly motivated and driven student with a strong interest in [industry]. I am currently pursuing a [major] degree at [university name] and am eager to gain real-world experience through an internship at [company name].”
4. Showcase Your Skills and Experience
In the body of your email, take the time to showcase your skills and experience that are relevant to the internship position. Focus on your most relevant skills and accomplishments, and provide specific examples to demonstrate your abilities. You can also mention any relevant coursework or extracurricular activities that highlight your skills.
5. Express Your Interest in the Company
Take some time to explain why you’re interested in interning at the company. Mention specific aspects of the company that you admire, such as its culture, values, or products. You could also mention any projects or initiatives that you’re particularly excited about. Showing genuine interest in the company will set you apart from other candidates.
6. Call to Action
End your email with a call to action. This could be as simple as asking for an interview or inviting the hiring manager to learn more about you. You could also include a link to your resume or portfolio for easy reference. For example, you could say something like “I would greatly appreciate the opportunity to discuss my qualifications further in an interview. Thank you for your time and consideration.”
7. Proper Sign-Off
Close your email with a formal sign-off, such as “Sincerely” or “Best regards.” Follow this with your full name so that the hiring manager knows who the email is from.
By following this structure and incorporating these tips, you can create a compelling internship email sample that will help you stand out from the competition and land your dream internship.
Student Internship Email Samples
Application for Internship
Dear [Hiring Manager Name],
My name is [Your Name] and I am a student at [Your University]. I am writing to express my interest in the internship position that I saw advertised on [Website or Job Board].
I am a highly motivated and driven individual with a strong passion for [Your Field of Study]. I have a solid academic record and have consistently achieved high grades in my coursework. I am also an active member of several student organizations on campus, where I have held leadership positions and demonstrated my ability to work effectively in a team environment.
In addition to my academic and extracurricular experience, I have also gained valuable work experience through various internships and part-time jobs. I am confident that my skills and experience would make me a valuable asset to your team.
I am eager to learn more about the internship position and how I can contribute to your organization. I am available for an interview at your convenience.
Thank you for considering my application.
Sincerely,
[Your Name]
Request for Internship Interview
Dear [Hiring Manager Name],
My name is [Your Name] and I am a student at [Your University]. I recently submitted an application for the internship position that I saw advertised on [Website or Job Board].
I am writing to follow up on my application and to request an interview. I am very excited about the opportunity to work with your organization and I am confident that I have the skills and experience that you are looking for.
I am available for an interview at your convenience. Please let me know when would be a good time to meet.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Thank You After Internship Interview
Dear [Hiring Manager Name],
My name is [Your Name] and I recently interviewed for the internship position at [Your Organization].
I wanted to take this opportunity to thank you for your time and consideration. I enjoyed our conversation and I learned a lot about the internship position and your organization.
I am very excited about the opportunity to work with your organization and I am confident that I have the skills and experience that you are looking for. I am a hard worker and I am always eager to learn new things. I am also a team player and I am confident that I would be a valuable asset to your team.
Thank you again for your time. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Inquiry About Internship Application
Dear [Hiring Manager Name],
My name is [Your Name] and I am a student at [Your University]. I recently submitted an application for the internship position that I saw advertised on [Website or Job Board].
I am writing to inquire about the status of my application. I know that the application deadline has passed, but I have not yet heard back from you.
I am very interested in the internship position and I am eager to learn more. I am confident that I have the skills and experience that you are looking for.
Please let me know if there is anything else that I can do to complete my application.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Accepting Internship Offer
Dear [Hiring Manager Name],
My name is [Your Name] and I am a student at [Your University]. I am writing to accept your offer of an internship with [Your Organization].
I am very excited to have the opportunity to work with your organization and I am confident that I will learn a lot and gain valuable experience.
I am available to start the internship on [Start Date] and I will be able to work [Number of Hours] hours per week.
I have attached my resume and transcript for your reference. Please let me know if there is anything else that I need to provide.
Thank you again for this opportunity. I look forward to working with you and your team.
Sincerely,
[Your Name]
Declining Internship Offer
Dear [Hiring Manager Name],
My name is [Your Name] and I am a student at [Your University]. I am writing to decline your offer of an internship with [Your Organization].
I am very grateful for the opportunity, but I have decided to accept another internship offer that is a better fit for my career goals.
I wish you all the best in finding a qualified intern.
Sincerely,
[Your Name]
Request for Extension of Internship
Dear [Hiring Manager Name],
My name is [Your Name] and I am a student at [Your University]. I am currently an intern at [Your Organization] and I am writing to request an extension of my internship.
My internship is scheduled to end on [End Date], but I would like to extend it until [New End Date]. I have enjoyed my internship immensely and I have learned a lot. I believe that an extension would allow me to continue to learn and grow in my role.
I am available to work additional hours per week if necessary. I am also willing to work on a part-time basis after I graduate.
I appreciate your consideration.
Sincerely,
[Your Name]
Student Internship Email Sample Tips
Applying for an internship can be a daunting task, but following these tips will help you write an internship email that will get you noticed.
Research the Company
Before you apply for an internship, take some time to learn about the company and its culture. This will help you tailor your application to the specific company and demonstrate your genuine interest in the position.
Personalize Your Email
Address the email to a specific person, such as the hiring manager or the internship coordinator. Personalizing your email shows that you are taking the time to learn about the company and that you are not just sending out a generic application. Use the recipient’s name and avoid generic salutations like “To whom it may concern” or “Sir/Madam.”
Subject Line
Keep your subject line concise and attention-grabbing. A good subject line should be short and to the point, e.g. “Internship Application for [Your Name]”.
Introduce Yourself
Start your email by introducing yourself and explaining why you are interested in the internship. Briefly mention your skills and experiences that are relevant to the position. Mention how you found out about the internship.
Demonstrate Your Skills
In the body of your email, highlight your skills and experiences that are relevant to the internship position. Use specific examples to demonstrate how you have used these skills in the past. Use bullet points to list your qualifications, skills, and experiences.
Show Your Enthusiasm
Express your enthusiasm for the internship and the company. Let the hiring manager know that you are genuinely interested in the position and that you are confident that you would be a valuable asset to their team.
Availability and Flexibility
- Specify your availability for the internship, including the dates and times you are available to work.
- Express your willingness to be flexible with your schedule to accommodate the company’s needs.
Call to Action
- Conclude your email by asking for an interview or expressing your interest in learning more about the internship position.
- Provide your contact information, including your phone number and email address, so that the hiring manager can easily reach you.
Proofread and Edit
Make sure you proofread your email carefully for any errors in grammar, spelling, or punctuation. A poorly written email will reflect poorly on you and may even lead to your application being rejected.
Follow Up
A few days after you send your email, follow up with the hiring manager to express your continued interest in the internship. This shows that you are serious about the position and that you are eager to learn more about the company. Thank them for their time and consideration.
FAQs regarding Student Internship Email Sample:
1. How to write an impressive student internship email sample?
Answer: Begin with a formal salutation, introduce yourself briefly, express your interest in the internship, highlight skills and experiences relevant to the role, demonstrate passion for the industry or field, inquire about internship details, convey enthusiasm and commitment, and use a polite closing with a ‘Thank You’.
2. Which tone and language should be used in a student internship email sample?
Answer: Use a professional and respectful tone, using formal language. Avoid slang or colloquial terms. Be specific and concise in your email, avoiding unnecessary details.
3. What essential information should be included in a student internship email sample?
Answer: Include your name, contact details, academic background, relevant skills and experiences, and a brief explanation of why you are interested in the internship. Attach your resume or CV in a suitable format (PDF or Word).
4. How to address the recipient in a student internship email sample?
Answer: If possible, address the email to a specific individual using their name. This demonstrates your research and shows that you have made an effort to personalize your email. If the specific recipient’s name is unavailable, use a generic salutation such as “Dear Hiring Manager” or “Dear Internship Coordinator”.
5. How to stand out from other applicants in a student internship email sample?
Answer: Tailor your email to the specific internship and organization. Highlight skills and experiences that align with the internship requirements. Showcase your passion and enthusiasm for the field or industry. Personalize your email by mentioning why you are interested in the organization and the specific role.
6. How to demonstrate professionalism in a student internship email sample?
Answer: Use formal language and a courteous tone. Proofread your email carefully to avoid grammatical errors or typos. Be specific and avoid vague or generic statements. Express your genuine interest in the internship and show how you can contribute to the organization.
7. How to follow up on a student internship email sample?
Answer: After sending your internship email, consider following up after a reasonable period (1-2 weeks) if you haven’t received a response. Send a brief and polite follow-up email, thanking the recipient for their time and expressing your continued interest in the internship. Provide additional details or information that might strengthen your application.
And That’s a Wrap!
Thanks for sticking with me through this email internship guide. I hope you found it helpful and informative. If you’re still feeling stuck, don’t worry. Just keep practicing and you’ll eventually get the hang of it. And remember, I’m always here if you have any questions. Just drop me a line and I’ll be happy to help.
So, that’s all for now. But don’t forget to check back later. I’ll be adding new content all the time. In the meantime, good luck with your internship search! I know you’re going to do great.